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Hangzhou Forum: UN/LOCODE Advisory Group Meeting 2018

19 October 2018

Deefly Zhejiang Hotel, Guiyu Room, Hangzhou, China

The “United Nations Code for Trade and Transport Locations” (UN/LOCODE) is an international standard and one of the UNECE’s flag-ship products. Although managed and maintained by the UNECE, it is the product of a wide collaboration in the framework of joint trade facilitation efforts undertaken within the United Nations.

Aiming at a better service to the UN/LOCODE user community and a sustainable development of UN/LOCODE, the UNECE Secretariat strives to meet growing demands with limited resources. In 2015, the UN/LOCODE Focal Point Network was set up in order to improve data quality with support from governmental authorities. This was supplemented by the UN/LOCODE Advisory Group which was set up in 2017 to provide a platform for all interested stakeholders to be able to play a more important and active role in UN/LOCODE maintenance and development. According to its ToRs of the UN/LOCODE Advisory Group, a face-to-face meeting should be scheduled at least once per year to discuss and decide all important issues related to UN/LOCODE. This year’s meeting will be held during the UN/CEFACT Forum in Hangzhou on 19 October 2018.Because resources required by UN/LOCODE maintenance are beyond the capacity of the Secretariat to reach the data quality expected from the UN/LOCODE user community , the current workflow of Data Maintenance Requests (DMRs) validation needs to be revisited in order to be optimised with a good use of the knowledge and experience of the UN/LOCODE Advisory Group.

One of the key concerns of the maintenance of UN/LOCODE is the Data Maintenance Request (DMR) process which can be very time consuming due to needs of rich geographical knowledge, relevant international trade background, coordination and communication among stakeholders, including the Secretariat, requestors, UN/LOCODE Focal Points, etc. The stakeholders are faced with the following difficulties, challenges and concerns:

  • How can we optimize the current resources in order to satisfy growing demands?
  • What are the obligations of the requestor of DMRs in this process?
  • What could be the role of the UN/LOCODE Advisory Group?
  • Should one-off DMR requests be treated the same way as requestors who submit dozens of requests?
  • How to encourage UN/LOCODE Focal Points to play an active role in UN/LOCODE maintenance?
  • Should we revisit the current maintenance policy and process?
  • What should be proposed as a new policy and process? This meeting will aim to explore these questions and also provide an update on the current UN/CEFACT project to revise the UNECE Recommendation No. 16 on UN/LOCODE.

Target Audience
The UN/LOCODE user community; UN/LOCODE Focal Points; the relevant International Organizations.

To attend the conference, participants need to be registered for the Hangzhou Forum. You are kindly invited to register online by 21 September 2018.