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EXPLANATORY NOTES
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Introduction
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The provisional agenda for the fourth session of the Centre for the Facilitation
of Procedures and Practices for Administration, Commerce and Transport
(CEFACT) was prepared in accordance with decisions taken by the CEFACT
officers and Steering Group.
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The provisional timetable presented hereafter has been proposed by the
Steering Group for the fourth session of CEFACT. The timetable is only
indicative. The afternoon session on Wednesday, 16 September 1998 will
be held only to approve the report of the fourth session. The CEFACT Steering
Group will convene a meeting in the morning of Monday, 14 September 1998.
(a.m.) (p.m.)
Monday 14 September 1998 CSG CEFACT
Tuesday 15 September 1998 CEFACT CEFACT
Wednesday 16 September 1998 CSG meetings**
Thursday 17 September 1998 -- CSG meetings --
Friday 18 September 1998 -- Informal meetings --
** Draft copies of the meeting report will be available the
afternoon of Wednesday, 16 September 1998.
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The fourth CEFACT session will begin at 15:00 on Monday, 14 September 1998.
Item 1 - Adoption of the revised agenda
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In accordance with the Rules of Procedure of the United Nations Economic
Commission for Europe (UN/ECE), the first item on the provisional agenda
is the adoption of the agenda (document TRADE/CEFACT/1998/12/Rev.1).
Item 2 - Election of officers
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As agreed during the September 1996 session of the Working Party for the
Facilitation of International Trade Procedures (WP.4), the initial term
of the following officers was to be limited to the first three sessions
of the CEFACT Plenary as part of the migration process: the CEFACT Chair,
one Vice Chair nominated by the Member States and one Vice Chair nominated
by the Article 11 States (see TRADE/WP.4/197 and TRADE/WP.4/CRP.122/Rev.1).
Therefore, an election will be held for these officers. In addition, due
to a number of resignations, elections will be held for four CEFACT Steering
Group members.
Item 3 - CEFACT Steering Group (CSG) reports and migration to CEFACT structures
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The Chairman of the CEFACT Steering Group will present his report summarizing
the results of the Group's work during the last six months (TRADE/CEFACT/1998/13).
This document includes a proposal for a new procedure for the approval
of CEFACT Plenary reports that will not require delegations to remain until
Wednesday afternoon to do so. If no agreement can be reached on a new procedure,
then the report will be approved on the afternoon of Wednesday, 16 September
1998. This document is for review and approval.
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For information, the Chairman of the CEFACT Steering Group will present
the reports covering the CSG meetings held in January, March and June 1998
as contained in documents TRADE/CEFACT/1998/14 and TRADE/CEFACT/1998/CRP.22.
These documents are for noting.
3.1 Matters relating to the March 1998 Meeting of Experts on Data Elements
and Automatic Data Interchange (GE.1)
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The report from the March 1998 session of GE.1, which was its last session,
will be presented in document TRADE/CEFACT/GE.1/1998/10. This report is
for approval.
Item 4 - Reports from mandated groups
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Either written or oral reports will be received from the following CEFACT
permanent working groups: Business Analysis Working Group (BAWG) (TRADE/CEFACT/1998/24);
Codes Working Group (CDWG); International Trade Procedures Working Group
(ITPWG) (TRADE/CEFACT/1998/23); Legal Working Group (LWG); Techniques and
Methodologies Working Group (TMWG); and the UN/EDIFACT Working Group (EWG).
These reports are for discussion and noting.
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Reports will also be received from the following ad hoc working groups:
SIMPL-EDI and forms & web based EDI ad hoc group (SIMAC) (TRADE/CEFACT/1998/25
and TRADE/CEFACT/1998/25/Add.1) and the Electronic Commerce Ad hoc Working
Group (ECAWG). These reports are for discussion and noting.
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The above will include an in-depth presentation from the Legal Working
Group (LWG).
Item 5 - CEFACT rapporteurs
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Document TRADE/CEFACT/1998/16 contains the report of the CEFACT Rapporteur
for Asia. This document is for noting.
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Draft terms of reference for a CEFACT Standards Liaison Rapporteur will
be presented (TRADE/CEFACT/1998/17). This document is for approval.
Item 6 - Promotion of CEFACT objectives
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A report will be received from the Vice-Chair responsible for promotion
on the first meeting of the CEFACT Promotion Advisory Ad hoc Working Group
whose terms of reference can be found in document TRADE/CEFACT/1998/CRP.24.
This document is for information and noting..
Item 7 - Strategy and Programme of work
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A strategic view of CEFACT's work will be presented by the CEFACT Steering
Group in document TRADE/CEFACT/1998/19. This document is for review and
comment.
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Documents TRADE/CEFACT/1998/20, TRADE/CEFACT/1998/20/Add.1, TRADE/CEFACT/1998/20/Add.2
and TRADE/CEFACT/1998/20/Add.3 contain the consolidated CEFACT work
programme in the form of activity planning worksheets from each of the
working groups. This document is for approval.
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Document TRADE/CEFACT/1998/21 contains the list of CEFACT work programme
priorities that was submitted to the June 1998 meeting of the Committee
for Trade, Industry and Enterprise Development (CTIED) by the CSG after
consultation with the chairs of the working groups. This document is for
information and noting.
Item 8 - Reports from Regional Commissions
and Regional Advisors
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Written or oral reports will be received from the regional commissions
and from regional advisors covering projects or activities related to CEFACT's
work.
Item 9 - Implementation of CEFACT work
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The secretariat will report on the responses received to the questionnaire
on the implementation of recommendations which was distributed to Heads
of Delegation by fax prior to the March 1998 session and by e-mail after
that session.
Item 10 - Cooperation with other international
organizations
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The secretariat will present conference room paper report TRADE/CEFACT/1998/CRP.23
on developments in this area.
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Document TRADE/CEFACT/1998/22 contains the text of the revised Memorandum
of Understanding which has been negotiated between the United Nations Economic
Commission for Europe (UN/ECE), the International Organization for Standardization
(ISO) and the International Electrotechnical Commission (IEC). This document
is for information and noting.
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An international organization will give an in-depth presentation of their
activities.
Item 11 - Other business
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No documents were planned for this agenda item as of 6 July 1998.
Item 12 - Adoption of the report
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The report of the fourth CEFACT session will be approved according to new
procedures agreed under agenda item 3. If no agreement is reached on those
new procedures, then the report will be approved on the afternoon of Wednesday,
16 September 1998.
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