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EXPLANATORY NOTES
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Introduction
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The provisional agenda for the fourth session of the Centre for the Facilitation
of Procedures and Practices for Administration, Commerce and Transport
(CEFACT) was prepared in accordance with decisions taken by the CEFACT
officers and Steering Group.
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The provisional timetable presented hereafter has been proposed by the
Steering Group for the fourth session of CEFACT. The timetable is only
indicative. The afternoon session on Wednesday, 14 September 1998 will
be held only to approve the report of the fourth session. The CEFACT Steering
Group will convene a meeting in the morning of Monday, 14 September 1998.
(a.m.) (p.m.)
Monday 14 September 1998 CSG CEFACT
Tuesday 15 September 1998 CEFACT CEFACT
Wednesday 16 September 1998 Informal meetings**
Thursday 17 September 1998 -- Informal meetings --
Friday 18 September 1998 -- Informal meetings --
** Draft copies of the meeting report will be available the
afternoon of Wednesday, 16 September 1998.
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The fourth CEFACT session will begin at 15:00 on Monday, 14 September 1998.
Item 1 - Adoption of the revised agenda
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In accordance with the Rules of Procedure of the United Nations Economic
Commission for Europe (UN/ECE), the first item on the provisional agenda
is the adoption of the agenda (document TRADE/CEFACT/1998/12).
Item 2 - Election of officers
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As agreed during the September 1996 session of the Working Party for the
Facilitation of International Trade Procedures (WP.4), the initial term
of the following officers was to be limited to the first three sessions
of the CEFACT Plenary as part of the migration process: the CEFACT Chair,
one Vice Chair nominated by the Member States and one Vice Chair nominated
by the Article 11 States (see TRADE/WP.4/197 and TRADE/WP.4/CRP.122/Rev.1).
Therefore, an election will be held for these officers. In addition, due
to a number of resignations, elections will be held for four CEFACT Steering
Group members.
Item 3 - CEFACT Steering Group (CSG) reports and migration to CEFACT structures
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The Chairman of the CEFACT Steering Group will present his report summarizing
the results of the Group's work during the last six months (TRADE/CEFACT/1998/13).
This document is for discussion and noting.
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For information, the Chairman of the CEFACT Steering Group will present
the reports covering the CSG meetings held in January, March and June 1998
as contained in documents TRADE/CEFACT/1998/14 and TRADE/CEFACT/1998/15.
These documents are for noting.
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The CSG has requested that the secretariat develop a proposal for a new
procedure for the approval of reports (TRADE/CEFACT/1998/CRP.22) that will
not require delegations to remain until Wednesday afternoon to do so. If
no agreement can be reached on a new procedure, then the report will be
approved on the afternoon of Wednesday, 16 September 1998.
3.1 Matters relating to the March 1998 Meeting of Experts on Data Elements
and Automatic Data Interchange (GE.1)
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The report from the March 1998 session of GE.1, which was its last session,
will be presented in document TRADE/CEFACT/GE.1/1998/10. This report is
for approval.
Item 4 - Reports from mandated groups
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Either written or oral reports will be received from the following CEFACT
permanent working groups: Business Analysis Working Group (BAWG), Codes
Working Group (CDWG), International Trade Procedures Working Group (ITPWG),
Legal Working Group (LWG), Techniques and Methodologies Working Group (TMWG)
and the UN/EDIFACT Working Group (EWG).
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Reports will also be received from the following ad hoc working groups:
SIMPL-EDI and forms & web based EDI ad hoc group (SIMAC) and the Electronic
Commerce Ad hoc Working Group (ECAWG). These reports are for discussion
and noting.
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The above will include an in-depth presentation from one of the permanent
working groups.
Item 5 - CEFACT rapporteurs
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Document TRADE/CEFACT/1998/16 contains the report of the CEFACT Rapporteur
for Asia. This document is for noting.
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Terms of reference for a CEFACT Standards Liaison Rapporteur will be presented
(TRADE/CEFACT/1998/16). This document is for approval.
Item 6 - Promotion of CEFACT objectives
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A report will be received from the Vice-Chair responsible for promotion
on the first meeting of the CEFACT Promotion Advisory Ad hoc Working Group
whose terms of reference can be found in document TRADE/CEFACT/1998/18.
This document is for approval.
Item 7 - Strategy and Programme of work
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A strategic view of CEFACT's work will be presented by the CEFACT Steering
Group in document TRADE/CEFACT/1998/19. This document is for review and
comment.
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Document TRADE/CEFACT/1998/20 and its addendum contain the consolidated
CEFACT work programme in the form of activity planning worksheets from
each of the working groups. This document is for approval.
Item 8 - Reports from Regional Commissions
and Regional Advisors
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Written or oral reports will be received from the regional commissions
and from regional advisors covering projects or activities related to CEFACT's
work.
Item 9 - Implementation of CEFACT work
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The secretariat will report on the responses received to the questionnaire
on the implementation of recommendations which was distributed to Heads
of Delegation by fax prior to the March 1998 session and by e-mail after
that session.
Item 10 - Cooperation with other international
organizations
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The secretariat will present conference room paper report TRADE/CEFACT/1998/CRP.23
on developments in this area.
Item 11 - Other business
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No documents were planned for this agenda item as of 6 July 1998.
Item 12 - Adoption of the report
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The report of the fourth CEFACT session will be approved according to new
procedures agreed under agenda item 3. If no agreement was reached on a
new procedure, then the report will be approved on the afternoon of Wednesday,
16 September 1998.
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