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Distr. GENERAL TRADE/CEFACT/GE.2/1997/9 29 September 1997 Original : ENGLISH  }K '#ixP7P#ECONOMIC COMMISSION FOR EUROPE#d6X@8;f@#  s44 COMMITTEE FOR TRADE, INDUSTRY AND ENTERPRISE DEVELOPMENT  s44 Centre for the Facilitation of Procedures and Practices for Administration, Commerce and Transport  s4*4 Meeting of Experts on Procedures and Documentation  s44(Fiftysixth session, 17 September 1997)  s54#d6X@?BQ `@#  s5N4  REPORT OF THE FIFTYSIXTH SESSION OF THE MEETINGă  s54 OF EXPERTS ON PROCEDURES AND DOCUMENTATIONă  s54 ă ?+a?+  s5v4 I. A. 1. a.(1)(a) i) a) 1. a. i.(1)(a)(i) 1) a)1.uuThe Meeting of Experts (GE.2) held its fiftysixth session in Geneva on 17 September 1997 under the chairmanship of Mr. D. Dima (Romania).  s542. Participants in the meeting included representatives from:  s5h4The following countries: Australia, Austria, Belgium, Brazil, Bulgaria, Canada, Czech Republic, Denmark, Finland, France, Germany, Hungary, Ireland, Italy, Japan, Korea, Luxembourg, Malta, the Netherlands, Norway, Poland, Romania, Russian Federation, Slovakia, Slovenia, South Africa, Spain, Sweden, Switzerland, The FYR of Macedonia, Turkey, United Kingdom of Great Britain and Northern Ireland and the United States of  s5$ 4America.  s5 4 The European Union (EU)  s5L#4The following intergovernmental organizations: Intergovernmental Organization for International Carriage by Rail(OTIF), World Customs Organization (WCO) and the World Trade Organization (WTO).   44The following UN bodies: United Nations Commission on International Trade Law (UNCITRAL), Conference on Trade and Development (UNCTAD), Economic and Social Commission for Asia and the Pacific (ESCAP), and the Economic and Social Commission for Western Asia (ESCWA). RrTRADE/CEFACT/GE.2/1997/9  s54page RGE.97 0+-,,RR4F$UFQ$Qj;,4D"Lo#c%c!o#L?2 A?2>L _~ a  Ԍ  4And the following non-governmental organizations: European Electronic Messaging Association (EEMA), International Association of Ports and Harbours (IAPH), International Air Transport Association (IATA), International Chamber of Shipping (ICS), International Organization for Standardization (ISO), Society for Worldwide Interbank Financial Telecommunications (S.W.I.F.T.) and the United Towns Agency for NorthSouth Cooperation. +a(aM: &  t`L+(  s5x4Item 1 Adoption of the agenda  s543. xxThe secretariat explained that according to the migration plan approved by the CEFACT Steering Group (CSG), the current session of GE.2 was the last one. It was further announced that the CSG had nominated Mr. D. Dima (Romania) and Mr. C. Wolf (Germany) as Chairman and ViceChairman respectively for this last session.  s58 44. xxThe Meeting agreed to support the proposals of the CSG. The Chairman paid tribute to all his predecessors. He particularly noted the achievements of GE.2 under its last Chairman, Mr. E. Goffin (Belgium).  s54>rr TRADE/CEFACT/GE.2/1997/9 page >5.xxThe provisional agenda (TRADE/CEFACT/GE.2/1997/2) was adopted with the understanding that item 7 "Legal/Commercial Aspects of Trade Facilitation" was deferred to the Joint Session of GE.1/GE.2. The Report of the Joint Session of GE.1/GE.2 on 17 September 1997 is appended to the Reports of the FiftySixth Sessions of GE.1 and GE.2.  s5 4Item 2 Migration to CEFACT  s54   s54 Documents: ) ) Report of the Chair of the CEFACT Steering Group (CSG) to the CEFACT Plenary (TRADE/CEFACT/CRP.1) #)  s54xxddQQ ) ) Migration of GE.2 to the new CEFACT structure (TRADE/CEFACT/1997/CRP.32)#)  s5(46. xxThe Chairman explained that GE.2 was undergoing a migration process to the new CEFACT structure and drew the attention of delegations to his input, document TRADE/CEFACT/1997/CRP.32, prepared on the basis of document TRADE/WP.4/R.800, Programme and Organization of Work and Priorities. Other activities not included in TRADE/WP.4/R.800 were indicated at the end of column 1 of TRADE/CEFACT/1997/CRP.32. He requested delegations to submit their proposals on the completion of Column 3 (the new CEFACT structure) of TRADE/CEFACT/1997/CRP.32, either in the course of the current session or by the end of October 1997, to be discussed at the December 1997 CEFACT Steering Group Meeting.  s5!47. xxThe Chairman then invited a representative of the United Kingdom delegation to introduce Annex E to document TRADE/CEFACT/1997/CRP.1, Migration of GE.2 to new CEFACT Structure. The UK Representative stated that the existing GE.2 agenda had been analyzed together with the potential work programme, GE.2 work items and related matters, which had not been covered by the already approved International Trade Procedures Working Group (ITPWG). These questions were expected to account for approximately 70% of the work programme and would need to be allocated to existing and potential groups. The Annex contained the names of proposed groups which might be used for completing column 3 of TRADE/CEFACT/1997/CRP.32. "@(-,L*R03"Ԍ s54XrR(aM: &  t`L?xdQ= )   wc(?xxddQQ= = ) )       ';Nbuwwcc6TRADE/CEFACT/GE.2/1997/9  s54xxddQQ= = ) )       ';Nbuwwcc6page X8. xxMany delegations participated in the discussion on the migration issues. It was noted that:  s5p4xx(a)QQProposals for migration would be published in the official CEFACT documents; #Q  s54xx(b)QQDue to a lack of resources, some delegations would not be present at all the meetings of the new structure; #Q  s5J4xx(c)QQSupport was expressed for a further development of UNTDED;  s54xx(d)QQResources to cover the future structure of work needed to be clearly identified;#Q  s5i4xx(e)QQThe priorities of future programme items were to be established;  s54xx(f)QQThe new draft recommendations relating to auditbased control or electronic equivalents for unified trade documents should be defined at the first session of the new CEFACT ITPWG;#Q  s5= 4xx(g)QQThe methods of work of the new structure, including Internet and World Wide Web, were to be considered at the December 1997 meeting of CSG, but the personal participation of representatives of the delegations in the very first meetings of the new groups was important;#Q  s5 4xx(h)QQThe participation of international organizations in the work of the new structure was required;#Q  s5{ 4xx(i)QQThe need for a list of meetings for the next eighteen months was underlined. #Q  s549. xxThe Chairman stated that he had received sufficient information to continue work on the amendment of document TRADE/CEFACT/1997/CRP.32.  s5n4Item 3 Analysis of the International Trade Transaction (ITT)  s5#4  s54(aM: &  t`L (Documents:K K 7 7 Report of the Steering group on International Trade Transaction""""(ITT)(TRADE/CEFACT/GE.2/1997/3)#7  s5B4  uu K K (g g Guidelines for Creating an ITT Framework (TRADE/CEFACT/1997/CRP.30)#g  s54uuK K (g g NAPRO Approach to Understanding and Facilitating Trade (TRADE/CEFACT/1997/CRP.19)#g  s54 uu K K (g g ITT Frameworks as an Aid to the Process of Harmonization (TRADE/CEFACT/1997/CRP.27)#g  s554 10. uuThe discussion of the Report (TRADE/CEFACT/GE.2/1997/3) was introduced by the Chairman, Mr. D. Dima (Romania), in his capacity as Convenor of the Steering Group on International Trade Transaction. He mentioned that a meeting of the Steering Group had taken place on 23 July 1997 to discuss the development of ITT Models at different levels, as well as the use of modelling techniques. The meeting of the Steering Group had updated the Draft Mandate of the future Permanent CEFACT Working Group on the International Trade Procedures (the ITPWG). He invited Mr. R. Battersby to introduce the results of the work of this Group.  s5 4 11. uuIn his introduction, the representative of the delegation of the United Kingdom, Mr. R. Battersby, mentioned that the Group s strategic objective was to make both public and private sectors international trade requirements become, to the optimum extent possible, analogous to, and as simple as, their domestic equivalents. He added that the July 1997 meeting of the ITT Group had noted the urgent need to update WP.4 Recommendation No.4 "National Trade Facilitation Organizations" and confirmed that the potential new CEFACT Recommendations would cover auditbased control principles with risk assessment and document/EDI system. "Y(-L*L*i1"Ԍ s54 12. uuA member of the United Kingdom delegation introduced document TRADE/CEFACT/1997/CRP.30, containing the guidelines for Creating an ITT Framework. These Guidelines represented a costeffective methodology for developing national/regional frameworks to show a graphical representation of the international trading process for their own country/region. Once accepted by the CEFACT ITPWG, they would be added to the register of frameworks to be maintained by the group.  s54 13. uuThe Meeting noted the Report of the ITT Group and supported the inclusion of the ITT Group members into the CEFACT ITPWG. The need to speed up the development of national/regional frameworks with the appropriate arrangements at national level was particularly underlined.  s51 4 14. uuThe representative of NATPRO, Mr. R. T. Crowley, introduced document TRADE/CEFACT/1997/CRP.19, containing the description of the NATPRO approach to Understanding and Facilitating Trade using IDEF0, Integrated Definition Language Activity Modelling.  s5 415. uuThe delegation of the United States acknowledged the importance of the ITT initiative and the Head of the delegation made the following statement: 6uu" We certainly appreciate Mr. Crowleys and NATPROs contributions to the work in this area. It is important, however, for you to understand that while NATPRO is based in the United States, it is a private, nongovernmental organization and has not been designated by the United States government as its trade facilitation organization. The U.S. government does not yet have a single organization or agency to handle its trade facilitation matters. Document TRADE/CEFACT/CRP.19 is therefore the opinion and position solely of NATPRO.#u 6uuIt is important, Mr. Chairman, for me to make this distinction in this forum because delegates continue to tie the U.S. government and NATPRO together when referring to NATPROs activities and positions taken such as TRADE/CEFACT/CRP.19. Mr. Chairman, I request that this distinction be included in the report of this session for future reference. I thank you."#u  s5t416. uuThe representative of ESCAP, Mr. N. Janardhan, introduced document TRADE/CEFACT/1997/CRP.27, containing the results of work on the trade facilitation issues in the region. It focused on the use of International Trade Transaction Frameworks as an aid in the process of harmonization in the region, and the specific use of IDEF tools in this effort. He underlined the fruitful cooperation between two UN regional commissions and the excellent role of the ECE Regional Adviser in all these developments. He was hoping to be able to submit further results of this work to the following meetings of the CEFACT bodies.  s5417. uuUnderlining the importance of the ITT Group activities, the Chairman invited delegations to nominate representatives to actively participate in the meetings of CEFACT/ITPWG. The first meeting of this Group was to take place in Geneva on 1012 November 1997.  s5$4Item 4 Implementation of ECE/FAL Recommendations  s5y%4(a)uuRecommendation No. 4 "National Trade Facilitation Organizations"  s5&4Document: K K List of National Trade Facilitation Committees and Focal Points uuK K (TRADE/CEFACT/GE.2/1997/4) "M(-L*L*51"Ԍ s5418.uuThe Meeting noted document TRADE/CEFACT/GE.2/1997/4, the List of Existing Committees and Focal Points, prepared by the secretariat. Delegations were requested to forward the contact information on their national trade facilitation bodies, including Email addresses to the secretariat. The importance of this Recommendation was particularly underlined, in view of the establishment of CEFACT and the potential participation of new delegations in its work.  s5419. uuThe Chairman asked the secretariat to continue work on the maintenance of the list and to submit its updated version to the next session of CEFACT. At the same time, he requested the ECE Regional Adviser to undertake efforts, in cooperation with other delegations, to continue the development of a new version of Recommendation No.4.  s51 4(b)uuRecommendation No.16 "UN/LOCODE Codes for ports and other locations"  s5 4  s5 4Document:K K (g g Interim Report to CEFACT from the ad hoc Working Group on the UN/LOCODE ((TRADE/CEFACT/1997/CRP.24)#g  s5 4uuK K (g g Comment on Interim Report on UN/LOCODE User Requirements(TRADE/CEFACT/CRP.31)#g     s5'420. uuThe Chairman recalled that a great deal of interest had been shown for UN/LOCODE at the meetings of GE.2; the success of the code had been recognised and, at the request of the ICS, an ad hoc Working Group had been set up in the framework of CEFACT to pursue this work.  s5421. uuThe representative of ICS, in his capacity as Convenor of the ad hoc group, briefly presented the Interim Report on the subject, drawing attention to the fact that it had already been introduced to the CEFACT Plenary Session. He mentioned that many of the difficulties that users had encountered were related to what was perceived as slow and protracted code allocation procedures caused by the need to consult national authorities before a code entry could be approved.  s5422. uuThe use of an international gazetteer of place names could resolve this problem, as the appearance of a name and an indication of interest to use would constitute a justification to include it in the UN/LOCODE.  s5423. uuThe Chairman invited the CEFACT Consultant on UN/LOCODE to introduce document TRADE/CEFACT/CRP.31. The Consultant commented on the method of working via Email which had not proved to be fruitful because of an insufficient circulation of members views.  s5?424. uuHe then commented on several points made in the Interim Report which, in his view, needed change or clarification. Whereas some of these could probably be rectified by fairly simple editorial work, some others raised questions of principle, most of all the problem of the eligibility of place names. Once these questions resolved, many other matters could find a solution. The use of gazetteers would of course be of a great help, but would depend on the availability of such reference works in scripts that could used by the secretariat.  s5#425. uuThe secretariat suggested that the matter should be followed up during the course of the meetings, with a view to prepare an improved version of the Report to the March 1998 CEFACT session. It was agreed to hold the first meeting of the Group in November 1997 in London. The dates for the first meeting would be conveyed to the members of the Group after the finalization of the necessary arrangements.  s5w)4 uu"w)-L*L* 4"Ԍ s54(c)uuRecommendation No.18 "Facilitation Measures Related to International  s54uuTrade Procedures"  s5p4  s5(426. uuThe delegation of France underlined the importance of the simplification of the PSI Procedure. The documentation involved in this procedure should be aligned in accordance with the UN/Layout Key. Trade operators were interested in reducing delays to carry out this procedure.  s5427. uuThe Chairman concluded that the facilitation of this procedure, as well as the general revision of Recommendation No.18, was a very important task to be carried out in accordance with the mandate of the newly created CEFACT ITPWG.  s5X 4Item 5 Revision of the Kyoto ConventionCC  s5 4Document: g g Revision of the Kyoto Convention (TRADE/CEFACT/CRP.25)  s5 428. uuThe representative of WCO introduced document TRADE/CEFACT/CRP.25, containing a report on the developments regarding the revision of the International Convention on the Simplification and Harmonization of Customs Procedures (Kyoto Convention). In the light of the current phase in the revision of the Kyoto Convention, delegations were encouraged to contact their national trade facilitation bodies and customs administrations with the objective to coordinate work on the revision of the Annexes relevant for trade facilitation.  s5@429. uuThe Meeting noted this information with satisfaction and invited delegations to take part in the revision of the Kyoto Convention.  s5 4Item 6 Trade documents names and functions  s5430.uuThe Chairman noted that, with the establishment of ECE/CEFACT, new opportunities had been created to resolve this difficult issue. He hoped that the CEFACT Steering Group would manage to set up a new structure for the development of a full list of international trade documents and messages with their coherent definitions. All the previous experience of WP.4 in this area would be a useful input to this work.  s5P4Item 7 Aligned forms and the Trade Data Elements Directory (UNTDED)  s54  Documents:K K  Form for the Despatch advice (TRADE/CEFACT/GE.2/1997/7)#  s5x4uu K K  Form for the Documentary Credit Application ""  s504uu K K  (TRADE/CEFACT/GE.2/1997/8)  s5431. uuThe representative of the delegation of Romania introduced the latest developments on aligned international trade documents and informed the Meeting of two new forms of documents ("Dispatch Advice" and "Documentary Credit Application") produced by their delegation. Several delegations made comments on these forms. The representative of ICS requested to pay particular attention to the use of nonnegotiable documents. The updated versions of the documents will be submitted by the delegation of Romania to the first meeting of CEFACT ITPWG in November 1997.  s5&4 "(-L*L*4"Ԍ s54Item 8 Legal and commercial aspects of trade facilitation  s54  s5p4 ` Documents:  Report from the Legal Rapporteurs (TRADE/CEFACT/CRP.17) LL  s5432.LLThis item was considered at the Joint Session of GE.1 and GE.2 on Legal Matters on 20 March 1997. The Report of this Joint Session is annexed to this Report.  s5x4Item 9 Other business  s504  s54 33. LLThe representative of ICS indicated the problem of the use of aligned forms as established in WP.4/Recommendation No.11 "Documentary Aspects of the Transport of Dangerous Goods". He invited the ECE secretariat to resolve this issue in cooperation with the representatives of SITPRO (UK) and IMO.  s58 4Item 10 Adoption of the Report of the fiftysixth session  s5 4 ?m  !34.zzThe report of the GE.2 Session was adopted on 19 September 1997 on the basis of a draft prepared by the secretariat. tQ___________________^m  X@43# XP\  P6QXP#"@-L*L*"  s54 m m8  #d6X@?BQ `@#Annex{^m e REPORT OF THE JOINT GE.1 AND GE.2 SESSION  ON LEGAL AND COMMERCIAL ASPECTS OF TRADE FACILITATION  s5$4^(18 September 1997) {  s54{^m` X hp x (#%'0*,.8135@8: