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Hangzhou Forum: UN/LOCODE Advisory Group Meeting 2018

18 October - 19 September 2018

Deefly Zhejiang Hotel, Guiyu Room, Hangzhou, China

Background
The “United Nations Code for Trade and Transport Locations” (UN/LOCODE) is an international standard and one of the UNECE’s flag-ship products. Although managed and maintained by the UNECE, it is the product of a wide collaboration in the framework of joint trade facilitation efforts undertaken within the United Nations.

Aiming at a better service to the UN/LOCODE user community and a sustainable development of UN/LOCODE, the UNECE Secretariat strives to meet growing demands with limited resources. In 2015, the UN/LOCODE Focal Point Network was set up in order to improve data quality with support from governmental authorities. This was supplemented by the UN/LOCODE Advisory Group which was set up in 2017 to provide a platform for all interested stakeholders to be able to play a more important and active role in UN/LOCODE maintenance and development. According to its ToRs of the UN/LOCODE Advisory Group, a face-to-face meeting should be scheduled at least once per year to discuss and decide all important issues related to UN/LOCODE. This year’s meeting will be held during the UN/CEFACT Forum in Hangzhou on 19 October 2018.Because resources required by UN/LOCODE maintenance are beyond the capacity of the Secretariat to reach the data quality expected from the UN/LOCODE user community , the current workflow of Data Maintenance Requests (DMRs) validation needs to be revisited in order to be optimised with a good use of the knowledge and experience of the UN/LOCODE Advisory Group.

Objective
One of the key concerns of the maintenance of UN/LOCODE is the Data Maintenance Request (DMR) process which can be very time consuming due to needs of rich geographical knowledge, relevant international trade background, coordination and communication among stakeholders, including the Secretariat, requestors, UN/LOCODE Focal Points, etc. The stakeholders are faced with the following difficulties, challenges and concerns:

  • How can we optimize the current resources in order to satisfy growing demands?
  • What are the obligations of the requestor of DMRs in this process?
  • What could be the role of the UN/LOCODE Advisory Group?
  • Should one-off DMR requests be treated the same way as requestors who submit dozens of requests?
  • How to encourage UN/LOCODE Focal Points to play an active role in UN/LOCODE maintenance?
  • Should we revisit the current maintenance policy and process?
  • What should be proposed as a new policy and process? This meeting will aim to explore these questions and also provide an update on the current UN/CEFACT project to revise the UNECE Recommendation No. 16 on UN/LOCODE.

Target Audience
The UN/LOCODE user community; UN/LOCODE Focal Points; the relevant International Organizations.

Registration 
To attend the conference, participants need to be registered for the Hangzhou Forum. You are kindly invited to register online by 21 September 2018.

AGENDA / BROCHURE as .pdf


18 OCTOBER 2018


15:30-16:00 COFFEE BREAK

16:00-16:20 - Welcome Address
Ms. Ivonne Higuero, Director, Economic Cooperation and Trade, UNECE   BIO
Ms. Sue Probert, Chair, UN/CEFACT  BIO

16:20–17:00 –  New Developments
Presentation of use UN/LOCODE on Dry Ports
  Mr. Fedor Kormilitsyn, Economic Affairs Officer, UNESCAP   BIO
IMO FAL
  Ms. Sue Probert, Chair, UN/CEFACT  
Project of UNECE Recommendation No. 16 Revision 
  Mr. Alper Kecili, Project Leader & Turkey UN/LOCODE Focal Point   BIO
FLUX
  Ms. Alica Mosteiro Cabanelas, FAO
Big change announcement
  Mr. Olivier Laporte, France Focal Point

QUESTION AND ANSWER

17:00-17:30 - Analysis on Current UN/LOCODE Maintenance 

Analysis on Data Maintenance Requests (DMRs)
Sample of high-volume requesters
  Mr. Michael Schroder, Hapag-Lloyd AG
Sample of punctual requesters
  Mr. Gangcan Rao, IMO   BIO

Thoughts of National Focal Points
Mr. Tiago Spendler, Brazil Focal Point   BIO

Thoughts of Advisory Group Members
Mr. Bertrand Geoffray, BIC   BIO

QUESTION AND ANSWER


19 OCTOBER 2018


10:30 - 11:00 COFFEE BREAK

11:30-12:30 – New Proposals on UN/LOCODE Maintenance

Reference Practice - UN/EDIFACT DMRs
Ms. Sue Probert
Presentation from the Secretariat
Ms. Yan Zhang, UNECE  BIO

Open Discussion (Moderator: Ms. Sue Probert)

  • Revisit Maintenance Policy:

    • DMRs reviews by the UN/LOCODE Maintenance Committee with presence of relevant Focal Points and user community (with bi-weekly meetings for example)
    • ‘Real-time’ validation
    • Possibility of rejection or postponing of DMR with absence of a requester or the relevant Focal Point
    • Rejection of submissions that are not compliant and that are sent from high-volume requesters (define high-volume)

LUNCH BREAK

14:00-15:00 - New UN/LOCODE Maintenance Policy and Procedures
Based on summary of discussion on 18 October 2018, new maintenance policy and procedures for approval

15:00–15:30 - Child Coding System
Open discussion (Moderator: Ms. Sue Probert, Chair, UN/CEFACT)

COFFEE BREAK

 

16:00–17:00 - New needs to be supported by the UN/LOCODE system
Open discussion (Moderator: Ms. Sue Probert, Chair, UN/CEFACT)

17:00–17:30 - Conclusions & Wrap-up (Ms. Sue Probert)
Agreed new proposals to contribute as an Annex to the Project of Rec. 16 Revision
Next meeting(s)