0. INTRODUCTION
This specification provides the definition of the Job
application proposal message (JOBAPP) to be used in Electronic
Data Interchange (EDI) between trading partners involved in
administration, commerce and transport.
1. SCOPE
1.1 Functional Definition
A message specifying detailed information of proposals for one
or more job applicants from an employment agency to an
employer. The detailed information is related to profession,
occupation, age, education, experiences, salaries, other
benefits, requested location of the job, work and contract
conditions.
1.2 Field of Application
The Job application proposal message may be used for both
national and international trade. It is based on universal
commercial practice and is not dependent on the type of
business or industry.
1.3 Principles
The intention of the message is to provide information of
proposals for one or more job applicants. A Job Application
Proposal Message is transmitted from an employment agency to an
employer or an employment agency. A Job Application Proposal
Message may contain detailed information, in form of
advertisements, of one or more applicants. A Job Application
Proposal Message may be related to earlier offered jobs or
vacancies by an employer.
2. REFERENCES
See UNTDID, Part 4, Chapter 2.6 UN/ECE UNSM - General Introduction,
Section 1.
3. TERMS AND DEFINITIONS
See UNTDID, Part 4, Chapter 2.6 UN/ECE UNSM - General Introduction,
Section 2.
4. MESSAGE DEFINITION
4.1 Data Segment Clarification
This section should be read in conjunction with the Branching
Diagram and the Segment Table which indicate mandatory,
conditional and repeating requirements.
The following guidelines and principles apply to the whole
message and are intended to facilitate the understanding and
implementation of the message:
All specified dates and times should be in the format 'yymmdd'
or 'hhmm' unless all parties involved in the transaction agree
that there is a functional requirement for an alternative
format.
Periods should be specified as whole numbers representing the
required period as indicated in the format qualifier (weeks,
months, etc).
Where a choice of code or text is given only the code element
should be used wherever possible.
Conditional data that is not required in the message should not
be included.
Care must be taken that the segment qualifier in dependent
segments do not conflict with the segment qualifier of the
trigger segment of a group.
4.1.1 Header section
Information to be provided in the Header section:
0010 UNH, Message header
A service segment starting and uniquely identifying a message.
The message type code for the Job application proposal message
is JOBAPP.
Note: Job application proposal messages conforming to this
document must contain the following data in segment UNH,
composite S009:
Data element 0065 JOBAPP
0052 D
0054 95B
0051 UN
0020 BGM, Beginning of message
A segment by which the sender must uniquely identify the job
application proposal by means of its type and number and, when
necessary, its function.
0030 DTM, Date/time/period
A segment specifying general dates and, when relevant, times
related to the whole message. The segment must be specified at
least once to identify the document date. The Date/time/period
segment within other Segment groups should be used whenever the
date or time or period requires to be logically related to
another specified data item.
0040 Segment group 1: PNA-ADR-LOC-DTM-SG2
A group of segments identifying the parties with associated
information.
0050 PNA, Party name
A segment identifying names of the parties, in coded or
clear form, and their functions relevant to the Job
Application Proposal Message. Identification of the
enterprise and the job administration parties is mandatory
for the Job Application Proposal Message. It is recommended
that, where possible, only the coded form of the party
identification should be specified, e.g. where the
enterprise and the job administration are known to each
other, thus only the coded identification is required, but a
job center or a job application address (interview) may vary
and would have to be clearly specified, preferably in
structured format.
0060 ADR, Address
A segment indicating the address of the relevant party.
0070 LOC, Place/location identification
A segment giving more specific location information of the
party specified in the ADR segment, e.g. internal site or
building number.
0080 DTM, Date/time/period
A segment specifying the date or time.
0090 Segment group 2: CTA-COM
A group of segments giving contact details of the specific
person or department within the party identified in the PNA
segment.
0100 CTA, Contact information
A segment to identify a person or department and their
function, to whom communications should be directed.
0110 COM, Communication contact
A segment to identify a communications type and number
for the contact specified in the CTA segment, e.g.
telephone-number, fax-number, telex-number.
0120 Segment group 3: RFF-DTM
A group of segments for giving references and, where necessary,
their dates, relating to the whole message.
0130 RFF, Reference
A segment identifying the reference by its number related to
the whole message.
0140 DTM, Date/time/period
A segment specifying the date or time related to the
reference.
0150 Segment group 4: GIS-FTX
A group of segments specifying general processing indicators
and, when necessary, additional textual information, relevant
for the whole message.
0160 GIS, General indicator
A segment specifying general indicators for the whole
message.
0170 FTX, Free text
A segment with free text information, in coded or clear
form, used when additional information is needed but cannot
be accommodated within other segments. In computer to
computer exchanges such text will normally require the
receiver to process this segment manually.
4.1.2 Detail section
Information to be provided in the Detail section:
0180 UNS, Section control
A mandatory service segment placed before the first user
segment in the detail section to avoid segment collision.
0190 Segment group 5: RFF-DTM-SG6-SG7-SG8-SG9-SG13
A group of segments providing details of a job application.
This Segment group may be repeated to give information about
several other job application proposals. The Segment group 5
gives detailed information, in coded or textual form, e.g. job
advertisement, of one or more applicants. The information may
be related to an earlier sent job order of an employer.
0200 RFF, Reference
A segment identifying the administrative operation of a job
application by a number given by an employment agency, e.g.
order number of an employment agency.
0210 DTM, Date/time/period
A segment specifying date and, when relevant, time relating
to the RFF segment. Examples of the use of this DTM segment
are: order date or time of the employment agency.
0220 Segment group 6: PNA-DTM-LOC-NAT-PDI-DOC
A group of segments identifying an applicant and related
information for a job requirement.
0230 PNA, Party name
A segment giving the identity of the applicant.
0240 DTM, Date/time/period
A segment specifying the date of birth of the applicant.
0250 LOC, Place/location identification
A segment indicating the place of birth of the applicant.
It may also specify requirements regarding the job
location.
0260 NAT, Nationality
A segment indicating nationality (or nationalities) of
the person identified in the previous PNA segment.
0270 PDI, Person demographic information
A segment providing personal information about the
applicant: i.e. gender, marital status.
0280 DOC, Document/message details
A segment indicating the list of documents the concerned
person has in his possession.
0290 Segment group 7: GIS-FTX
A group of segments specifying general processing indicators
and, when necessary, additional textual information,
relevant for the proposed person.
0300 GIS, General indicator
A segment specifying general indicators related to the
proposed person.
0310 FTX, Free text
A segment with free text information, in coded or clear
form, used when additional information is needed but
cannot be accommodated within other segments. In computer
to computer exchanges such text will normally require the
receiver to process this segment manually.
0320 Segment group 8: RCS-FTX
A group of segments identifying requirements or conditions
of one or more applicants.
0330 RCS, Requirements and conditions
A segment to give in coded form the requirements for a
job application.
0340 FTX, Free text
A segment with free text information (job qualifications
and requirements for individual applicants) related to
job advertisement, in coded or clear form, used when
additional information is needed but cannot be
accommodated within other segments. In computer to
computer exchanges such text will normally require the
receiver to process this segment manually.
0350 Segment group 9: SAL-FTX-SG10-SG11-SG12
A group of segments giving information about the requesting
remuneration and conditions regarding the remuneration.
0360 SAL, Remuneration type identification
A segment identifying the type of the remuneration
requested, and if relevant the name of the remuneration
type or contract.
0370 FTX, Free text
A segment used when additional information regarding the
remuneration type or contract and which cannot be
accommodated within other segment.
0380 Segment group 10:ATT-FTX
A group of segments giving attribute information, in
coded form for the remuneration and, where necessary,
additional textual information.
0390 ATT, Attribute
A segment identifying additional remuneration
information in coded form. The codes are also related
to working condition, working time, employment
contract, piece work and remuneration benefits.
0400 FTX, Free text
A segment specifying in free text form the additional
information which cannot be accommodate within other
segments.
0410 Segment group 11:GIS-FTX
A group of segments specifying processing indicators and,
if necessary, additional textual information, relevant to
the required remuneration.
0420 GIS, General indicator
A segment specifying general indicator related to the
remuneration required.
0430 FTX, Free text
A segment specifying in free text form a process
regarding the required remuneration which cannot be
accommodated within another segment.
0440 Segment group 12:MOA-RNG-FTX
A group of segments specifying the type and the amount of
the remuneration or a remuneration range required.
0450 MOA, Monetary amount
A segment giving information about the type and the
amount of the remuneration required.
0460 RNG, Range details
A segment to identify a remuneration range when the
exact remuneration of the previous MOA segment is not
available. The remuneration range is related to the
type of remuneration in the MOA segment.
0470 FTX, Free text
A segment in coded and free text form to specify any
other information regarding the remuneration amount.
0480 Segment group 13:EMP-LOC-SG14-SG15
A group of segments identifying a profession or occupation
of an applicant and attributes of a profession or occupation
related to the job advertisement.
0490 EMP, Employment details
A segment to identify the related area or sector of a
qualification and a qualification, in coded or clear
form, related to the job advertisement.
0500 LOC, Place/location identification
A segment indicating the location or place, where the
qualification or job should be performed.
0510 Segment group 14:ATT-FTX-PTY
A group of segments giving coded information about the
attributes of a profession relating to education and
experience and, when necessary, priority of the
information and additional textual information.
0520 ATT, Attribute
A segment identifying, in coded form, the attributes
of a profession. The codes are related to education,
job experience, special knowledge and qualifications.
0530 FTX, Free text
A segment with free text information, in coded or
clear form, used when additional information is needed
but cannot be accommodated within other segments. In
computer to computer exchanges such text will normally
require the receiver to process this segment manually.
0540 PTY, Priority
A segment identifying the priority of requirements for
a job offered.
0550 Segment group 15:LAN-GIS
A group of segments giving information about languages
and experiences of languages.
0560 LAN, Language
A segment specifying a language in coded or clear
form.
0570 GIS, General indicator
A segment specifying general indicators of the
experience of a language.
0580 UNT, Message trailer
A service segment ending a message, giving the total number of
segments in the message and the control reference number of the
message.
4.2 Data segment index (Alphabetical sequence by tag)
ADR Address
ATT Attribute
BGM Beginning of message
COM Communication contact
CTA Contact information
DOC Document/message details
DTM Date/time/period
EMP Employment details
FTX Free text
GIS General indicator
LAN Language
LOC Place/location identification
MOA Monetary amount
NAT Nationality
PDI Person demographic information
PNA Party name
PTY Priority
RCS Requirements and conditions
RFF Reference
RNG Range details
SAL Remuneration type identification
UNH Message header
UNS Section control
UNT Message trailer
Contents of D.95B