1. Article 17, paragraph 2, of the Protocol on Pollutant Release and Transfer Registers (PRTR Protocol) requires the Meeting of the Parties to keep under continuous review the implementation and development of this Protocol on the basis of regular reporting by the Parties. Through decision I/5 the Meeting of the Parties at its first session elaborated on this requirement and agreed upon procedures on reporting and upon the reporting format itself.
2. The below key features of the reporting regime and requirements for the preparation of reports for the second session of the Meeting of the Parties were prepared on the basis of decision I/5 and taking into consideration the experience in the reporting under the Aarhus Convention as well as current procedures of UNOG related to the document management and translation.
Key features of the reporting regime
3. Each Party should prepare for each ordinary session of the Meeting of the Parties, a report on:
- The necessary legislative, regulatory or other measures that it has taken to implement the provisions of the Protocol;
- Their practical implementation at the national or, in the case of regional integration organizations, the regional level, using the format set out in the annex to decision I/5.
4. Reports submitted by Parties, should be prepared through a transparent and consultative process involving the public in a timely manner, taking account of specific circumstances pertaining to regional economic integration organizations.
5. A synthesis report for each session of the Meeting of the Parties summarizing the progress made and identifying significant trends, challenges and solutions shall be prepared on the basis of the national implementation reports. Therefore, their timely submission is very important to ensure that there is sufficient time for processing the information and preparing the report in time for the next session of the Meeting of the Parties.
6. Signatories and other States not party to the Protocol, pending their ratification or accession, may also submit reports on measures taken to apply the Protocol, in accordance with these procedures.
7. International, regional and non-governmental organizations engaged in programmes or activities providing support to Parties and/or other States in the implementation of the Protocol, may submit reports on their programmes or activities and lessons learned, as well as on implementation of the Protocol itself.
Preparation of reports for the second session of the Meeting of the Parties
8. For the first reporting cycle, the deadline to submit the reports to the secretariat is 30 January 2014 (five months before the start of the session). However, in order to facilitate the preparation of the synthesis report by the secretariat, Parties are encouraged to submit their reports earlier, i.e. by 15 December 2013. Parties are also encouraged to prepare their reports within a length limit of 13,000 words, including the section headings drawn from the reporting format, and to allocate a proportionate level of detail to each item.
9. To ensure a meaningful consultation process and timely submission of reports Parties are advised to use the following timeline for the preparation of their reports:
National consultation on the content of the report (first preliminary draft outline)
May- July 2013
Consultation on the draft
September – October 2013
Final report preparation (including translation, where necessary)
National Implementation Reports (NIRs) submission deadline
5 months in advance of the second session of the Meeting of the Parties
30 January 2014
Recommended submission deadline:
15 December 2013
10. The reports should be submitted to the secretariat in one of the official languages of the UNECE (English, French or Russian), as well as in the language(s) of the Party. Parties are strongly encouraged to provide voluntary translations in the other two UNECE languages. Those Parties who do so are invited to provide the translations at the latest one month after the original submission deadline. Reporting format has been prepared in three languages (see three files on top of the web page). Any translations of the reports will be made available online.
11. For the current reporting cycle Parties are requested to upload the final report into the interactive database to be available on-line. The secretariat will provide the Parties with detailed instructions on how to upload the report in due course. Signatories and other States are also encouraged to use this method of submitting reports. In case of experiencing problems with submitting the report into the on-line database, then report should be sent to the secretariat by e-mail to firstname.lastname@example.org as a word-file attachment. In addition, signed hard copies of the reports should be sent to the secretariat by post.
12. The reports prepared by international, regional and non-governmental organizations will be made available on line in advance of the meeting in the language in which they are received by the secretariat. Electronic version of these reports should be sent to the secretariat by e-mail to email@example.com.